I was wondering if there was any email archiving services available or any suggestions on how I would be able to archive emails passing through our Lunar Pages hosted domain.

I have been looking at Mail Archiva but this would require me to host my own email server as well as a server for Mail Archiva. LP email services have been great and would like to keep it there.

Any suggestions is highly appreciated.

Thanks.

We use this email as our main business mail and we would like to keep a copy of all emails being, sent and received, from and to all users on our domain. The reason for this is mainly for any future legal purposes. Ideally companies must keep emails records for up to 5 years. This is also good practice just in case an employee decides to wipe out there local hard drives.

Keeping it on the server is exactly what I want to do. With the option of being able to search through all the emails if I ever needed to for the above reasons. I guess it will also serve as a backup at the same time if you think about it.

If you Lunarpages added mailarchiva (mailarchiva.com) to there software kit...it would be perfect. Or any other suggestion or solutions would be appreciated.

Thanks.

First, thanks for your input. Can forwarding be setup so it sends a copy to main "corporate mail box" and still reach its recipient? In other words, each user's accounts is forwarded to the main corporate mail box and they still get a copy? Cause I thought that once you forward a message using "forwarders" the message doesn't go to the addressed recipient and goes directly to forwarded address.

For this scenario it would need to be done with forwarders because I do not to set "save a copy on the server" on all the users outlooks due to the risk of someone disabling it and of course there outlook downloads the email before the central PC can get a copy of it. Also I would not be able to time the central PC to Download a copy before the user's outlooks downloads the email from the server and email is erased from the server.

As I understand forwarding, if the email arrives at an existing email account, a copy will stay at the account and  be sent on to the forwarded address. In other words, a copy is made and sent on. On the other hand, if you do not have an actual email account for an address, but just a forwarder, then only the forwarded copy survives. I think. I haven't played with it too much.

My two concerns are that someone could turn off forwarding (if they know what they're doing) and that some manual labor will have to be done to read in messages at the central copy site. For the former, perhaps there's a setting to prevent ordinary users from changing settings via the webmail interface. Or maybe the forwarding is implemented as a plain text file somewhere, and a cron job could check it every 15 minutes or so to make sure it hasn't been tampered with (check size and last-modified date or something). For the latter, I would assume that someone has written a client that will read arriving mail into some kind of file or database. Maybe a "filter" would do that. At worst, you'd have to get the source to some "open" project (such as Thunderbird) and grab the appropriate code (or tweak it to automatically download emails and then read them from the inbox to a separate file for each account, and run it every 15 minutes via cron or task scheduler). You want the end result on the central site to be that the email ends up in some file, available for searching and printing, and disappears from the server so it doesn't build up.

Instead of forwarding, maybe you could use a filter on each account to copy the email contents to a central server, without (somehow) disturbing the original email. I'd sure love to have a toolkit for handling emails (I've asked for this before -- a framework for filters, autoresponders, spam filters, autoprocessing, forwarders, etc.). Anyway, there's probably a million ways to skin this cat -- start googling! You just want to have some idea of how many users, how much mail, how long of retention period, searchable in what ways, and so on, that will meet whatever corporate and legal requirements get thrown at it.